The number of beds being used at any time in a hospital varies and is unpredictable. Strict hygiene standards must also be met. This means that it is important that the procedure for washing beds, ordering clean beds and storing beds needs to be streamlined.

Extra beds are left in corridors in many hospitals to ensure there are always enough clean beds available. It is a difficult task for service personnel to locate the unclean beds that have to be transported to the cleaning station and to take clean beds from storage up to the wards. Today, all  registration of the beds is usually carried out manually, which means the entire process is inefficient, creates dependencies and is prone to errors.






Using the Bed Management application, clinical personnel can quickly and easily order beds and cleaning right by the beds, via their mobile phones or the existing clinical systems. This ensures that personnel at the bed stations has an overview of demand for made beds and clean beds at the hospital as well as the status of unclean and unmade beds.


Columna Service Logistics Bed Management

Columna Service Logistics consists of a series of applications that support hospital services functions and logistics.

The applications are: Task Management, General Search, Bed Management, Way Finding, Trolley Management and Transport Management.

The following film takes a closer look at the Bed Management application.

Clean beds and good hygiene are absolutely essential to a hospital. To manage the large number of beds used across all departments it is important to know whether each bed is clean, whether orderlies need to be called to change the linen or if it should be taken to the bed cleaning facility.

This places a lot of demands on logistics.

Today, orderlies go between departments, checking for beds that need cleaning. Without knowing where these beds are, their trip is often a wasted one.

This is a challenge for logistics and so many departments keep spare clean beds in corridors to ensure there are always enough clean beds available.

But this isn’t optimal. It impairs fire safety and requires that the hospital has many additional beds.

Manually locating beds for cleaning is inefficient. The lack of an overview of beds means that the service personnel in the bed cleaning station have difficulty in planning their daily work.

They don’t know when beds will arrive for cleaning. And when lots of beds arrive at the same time, getting clean beds quickly can become difficult.

This is where Bed Management helps.

It shows the precise location and status of all the hospital beds. Staff can also see where clean beds need to be delivered.

Using Bed Management, personnel in departments across the hospital can send a message to the bed cleaning station. For example, when a bed needs to be sent for cleaning, a clean bed needs to be fetched or delivered, an unclean bed needs to be replaced with a clean bed or a bed's linen needs to be replaced.

In this way, the precise status of every bed is known.

The orderlies can immediately see on the overview board where they must collect unclean beds.

This means that they can plan their collection routes and ensure the optimal flow of unclean beds to the cleaning station.

They can optimise the routes for changing linen and say precisely when the clean beds can be delivered to the department.

The Bed Management application provides a full overview and allows service personnel to optimise operations. Because they can be more flexible, the total number of beds at the depots can be reduced.

At the same time, it is possible to implement a just-in-time service and quickly deliver beds in an emergency.

Having an overview of location and status all of the hospital beds also means staff can search for and locate special types of beds. These special beds can be found quickly and delivered to the people who need them.

Columna Service Logistics Bed Management

Columna Service Logistics Bed Management gives a complete overview of all the beds around the hospital. The system shows the actual status of the bed. The Bed Management application ensures that clinical personnel quickly and easily can order beds or cleaning right by the beds, via their mobile phone or the hospitals existing clinical systems. This ensures that personnel at the bed stations have an overview of demand for made beds and clean beds at the hospital and the status of unclean and unmade beds.



Bed Management can be integrated with Task Management, so that service personnel can receive tasks via smartphones. Read more about Task Management.  




Service Staff

  • Improved overview of tasks via smartphone
  • Easier to meet hygiene standards
  • Increased employee satisfaction
  • Fewer wasted trips
  • Shorter bed delivery times
  • Helps to reduce the number of physical beds needed at the hospital, which means fewer beds in corridors


  • The system can be integrated with operating theatre booking information, which makes planning easier
  • Analysis of consumption and peak load periods makes resource management easier
  • Increased productivity and savings
  • Helps to minimise the number of beds that are transported 
  • Just-in-time delivery of beds helps to reduce the total number of working hours
  • Fewer beds having to be kept in storage means reduced costs purchasing and maintenance costs

Clinical Staff

  • Save time because ordering is no longer done by filling out forms 
  • Ensures beds are clean and ready when needed
  • Easier to remember to order bed cleaning

Bed Central

  • Improved overview of daily tasks
  • More efficient working day
  • Simple communication


  • Certainty that bed meet current hygiene standards
  • Less waiting time because of just-in-time delivery of beds