Suppliers

Invoice requirements

Dear Valued Supplier,

As part of Systematic’s ongoing digitalisation efforts, we have transitioned to electronic invoice processing to streamline operations and improve efficiency.

To ensure smooth handling of your invoices, please follow these requirements:

1. Invoices must be submitted in PDF format.

2. Any supporting documentation must be embedded within the same PDF. Separate attachments not linked to the invoice will not be accepted.

3. Please ensure that all future invoices include the following, without which we are unable to process them in a timely manner:
   - Systematic contact person's name (requester)
   - Purchase Order (PO) number, if applicable
   - Vendor address
   - Vendor email address
   - Vendor phone number

4. Additionally, in the event of any change to your bank account details, a bank confirmation letter on official bank letterhead must be provided immediately. Payments will only be made to bank accounts that have been confirmed through this process.

5. If you are a new vendor, your banking details must be specified in the contract. If they are not included in the contract, a bank confirmation letter on official bank letterhead will be required.

Please ensure that invoices are sent to the correct legal entity and corresponding email address listed below:

Payment terms

To support a more efficient and stable payment process, Systematic has standardised its payment terms. Generally, we accept payment terms of no less than NET 30 days from the invoice date, unless otherwise agreed.

If a pre-existing agreement between Systematic and your company specifies longer payment terms, that agreement remains valid.

If you have any questions or need further clarification, please don’t hesitate to contact us at the relevant email address listed above.

Sincerely,
Finance Department
Systematic