Suppliers

Invoice requirements

To streamline operations and improve efficiency, Systematic processes invoices electronically. Please follow the requirements below to ensure your invoices are processed smoothly.

Submission format

• Invoices must be submitted as a single PDF.

• Any supporting documentation must be combined into the same PDF as the invoice. Separate attachments not linked to the invoice will not be accepted.

Required information

All invoices must include the following, without which we may be unable to process them in a timely manner:

• Systematic contact person's name (requester)

• Purchase Order (PO) number, if applicable

• Vendor address

• Vendor email address

• Vendor phone number

Bank account details

If your bank account details change, you must provide a bank confirmation letter on official bank letterhead. Until we receive this confirmation, we are unable to process payment to you.
If you are a new vendor, your banking details must be specified in the contract. If they are not included in the contract, a bank confirmation letter on official bank letterhead is required before payment can be made.

Payment terms

Our standard payment term is NET 30 days from the invoice date, unless a signed agreement between Systematic and your company specifies otherwise.

Where to send your invoice

Please send invoices to the correct legal entity and corresponding email address:

If you're unsure which entity applies to you, contact your usual Systematic contact person.

If you have any questions, please contact us at the relevant email address above.