Columna Flow Task Management

Smooth and flexible task management

Columna Flow Task Management streamlines and supports workflows in real-time at modern hospitals. It enables staff to manage tasks through the app and collaborate across departments and disciplines.

Hear Vicky explain how Hospital staff use Columna Flow Task Management to coordinate and update clinical and service tasks in real-time, improving workflow efficiency and cross-departmental collaboration.

Task status and responsibilities are also reflected in real-time on coordinator screens so that department managers and coordinators can follow the current situation and near-future development. A better overview ensures better planning and limits the number of disruptions, delays, and communication errors.

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Validated by real hospital deployments

%

efficiency increase

%

fewer communication errors

%

reduction in time spent on following up

Key Benefits

Use data to make the best decisions
Forecast, analyse performance and boost collaboration across the hospital through data.
Streamlined workflows and real-time updates for tasks
Make sure your team delivers timely care through streamlined and efficient workflows.
Work together across departments and disciplines
Coordinate across the hospital to foster teamwork and eliminate barriers between departments.
Improved patient safety
Elevate patient safety by reducing errors and shortening waiting times.
Empowering employees to take control
Empower your staff with user-friendly apps to coordinate and bridge the gap between healthcare departments.
Reduced costs
Improve cost management by gaining better visibility of tasks and resources.

Designed for your hospital ecosystem

Task Management connects seamlessly with your existing hospital systems through open APIs and healthcare integration standards. Add Command Centre for real-time operational oversight across departments, workflow automation to reduce manual coordination, and analytics that turn task data into actionable insights for continuous improvement.

Connects to the systems you already use
- EPR and clinical systems – Automatic patient data look-up through HL7 interface eliminates duplicate entry and reduces errors
- Asset management and tracking systems – Turn tracking and equipment data into action by integrating your RTLS data to our platform.
- Real-time location overview – Integrate with your Wi-Fi-setup or other RTLS providers for nearby task assignment and colleague overviews
- BI and reporting tools – Use our preconfigured dashboards or export task data to Power BI, Tableau, or your preferred analytics platform for custom reporting
Real-time visibility and predictive insights
- Workload prediction – View pending tasks, wait times, and expected capacity demands to allocate resources efficiently across departments
- Dynamic resource allocation – Compare current performance against historical patterns to prevent delays and achieve hospital KPIs
- Task prioritisation and escalation – Identify critical tasks across teams and escalate automatically to ensure timely completion
- Mobile coordinator dashboards – Access personalised operational insights on any device to make informed decisions on the spot
Intelligent task generation reduces manual work
- Event-based automation – Equipment moved to "needs repair" or stock drops below threshold automatically triggers appropriate tasks
- Quick-ordering – Clinical staff scan tags on equipment or in patient rooms to instantly generate service requests without leaving the bedside
- Recurring task scheduling – Automate routine tasks like cleaning rounds or equipment checks with configurable schedules
- Third-party system triggers – Receive notifications when AGVs deliver meal trolleys, sterilisation completes, or lab results are ready

Concerned about integration complexity or disruption to existing workflows?

Our specialists understand the challenges of implementing new systems in busy hospitals. We'll discuss your specific technology environment and show you how seamless integration works in practice.

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Applications across your hospital

Patient Transport

Porters and clinical teams get real-time task details on mobile devices, eliminating delays and minimising missed appointments.

Cleaning Coordination

Urgent discharge cleaning is prioritised automatically, freeing up beds faster while managers maintain full visibility of resources and hygiene standards.

Recurring tasks can be managed and executed efficiently, with all data captured to ensure compliance and optimisation.

Logistics Requests

Optimise your equipment workflow with a just-in-time approach that enables centralisation and increases equipment utilisation. Equipment requests are routed automatically to the nearest available porter, along with location details, reducing the time nurses spend searching.

Clinical Services

Time-sensitive services, such as phlebotomy and anaesthesia, integrate directly into workflows with instant notifications in prioritised queues.

The most efficient way to manage tasks

Columna Flow Task Management is the optimal system for managing and performing daily tasks across the hospital. It enables caregivers and service staff to have a clear overview of assigned tasks. With just one tap on the screen, they can share information about the progress and status of each task. This helps streamline the process and ensures that every task is performed efficiently and effectively.

Whether it is the resident physician who can see all patients in their care or the service assistant selecting their next task, Columna Flow enables more informed task management and promotes a more organised and stress-free environment, ultimately leading to better patient care.

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“The volume, frequency and speed of our service tasks have all improved, because we now have a clear picture of what we are dealing with.”

John Bjørn Olsen

Development Manager, Facility Management

North Zealand Hospital, Denmark

Streamlined workflows and real-time updates

Efficient workflow management relies on having a clear overview of tasks and their statuses. Columna Flow Task Management system makes this possible through decentralised task distribution.

Caregivers and service staff can select tasks from a prioritised list that is sorted according to parameters, such as proximity to their location, staff competencies, or team affiliation. This allows for streamlined workflows and ensures that tasks are completed in a timely and effective manner.

Work together across departments and disciplines

Columna Flow Task Management promotes communication across the hospital by coordinating tasks and providing real-time updates on task status and responsibilities. It also provides insights into workload and performance for coordinators and management, identifying potential issues before they become problems.

Based on data on current performance, capacity, deviations and delays, the solution provides management with a valuable starting point for optimising workflows within and across departments.

“

“Ensuring our patients receive the best treatment is paramount to all staff members. With Columna Flow Task Management, we can reduce waiting times, improve information-sharing and optimise workflows.”

Lars Esko

Operations Manager

Aalborg University Hospital, Denmark

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Would you like to learn more about Task Management and see results from other hospitals?

Contact Jacob Gade, Senior Consultant at Systematic.

With 20 years of experience optimising workflows, Jacob is ready to discuss how Task Management can help you streamline coordination, reduce communication errors, and improve patient flow.

Email: jacob.gade@systematic.com