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Policies

1. Purpose

In Systematic we respect your privacy and we are committed to observe all applicable privacy laws including the EU General Data Protection Regulation 2016/679 (GDPR) and to protect your personal data you entrust with us or which we otherwise process as part of our business operations.

2. Scope

This policy applies to the use of our Columna CIS applications (hereafter the ‘Application’ as available in the Google Play Store. The Application may only be downloaded by end-users within Danish Regions (hereafter the Organization) who has signed a contract with Systematic A/S (hereafter Systematic or We) regarding the use of the Columna CIS applications (hereafter the Contract)

3. Collecting personal data and purposes

3.1 General

When you download Systematics Application, we may collect some of your personal data.

Information we collect directly from you:
Our Application requires a user registration provided by the Organization. To register you must provide e.g. your first name, last name, work title, user IDs, work locations. We may use the information in aggregated form or we may associate it with your email address and other personal information that we collect about you.

Information we collect automatically:
We may automatically collect information about your use of our Application. This information may include: your user name, all data submitted by you, the length of time you use the Application including logging of use etc.

3.2 Purpose

We collect and use your personal data for the following purposes:

  • To better understand how our users use the Application, both on an aggregated and individual basis, in order to improve the Application and respond to user desires and preferences.
  • For reporting and analytical purposes in accordance with the Contract regarding use of Columna CIS as signed by the Organization and Systematic.

4. Protection of personal data

We are serious in protecting your personal data. We have internal policies and controls in place to ensure that the personal data you have disclosed to us is not lost, accidentally destroyed, misused, or disclosed to others. Your personal data can only be accessed by authorized Systematic employees.

5. Transfer of personal data

Your personal data will be disclosed to other Systematic entities within Systematic Group.

6. Data Controller

As a rule, Systematic A/S, Søren Frichs Vej 39, DK-8000 Aarhus C, Denmark, telephone: +45 8943 2000 is your data controller. However, depending on the specific the data controller may also be either your local Systematic Entity or “Systematic Group” (Systematic and consolidated companies) who are jointly responsible for the data security and for the processing of your personal data according to the specific purposes mentioned above. On the Systematic website, you can find an overview of the Systematic entities in Systematic Group.
dposystematic@systematic.com

7. Security measures

Systematic is aware of the inherent risk in data processing and we have implemented technical and organizational security measures to protect your personal data from unauthorized or unlawful processing and against accidental loss, destruction, or damage. Systematic regularly assesses the identified risks and makes appropriate adjustments to the security measures in place.

7.1 Retention period

We only store your personal data for as long as they are needed for the purposes for which they were collected.
When your personal data is no longer necessary they are either deleted or anonymized thereby ensuring you cannot be identified.
Notwithstanding the foregoing some of your personal data may be stored for accounting purposes or for defense of legal claims. These data will be stored until the expiration of the relevant statutory limitation period.

8. Your rights

Under the applicable law you have various rights. These may include:

  • Withdrawal of consent: If you have provided your consent to any personal data processing, you can withdraw this consent at any time.
  • Right of access: You have the right to obtain from us confirmation whether we process your personal data and if that is the case you can request access to that data.
  • Right to rectification: You have the right to request rectification of any inaccurate personal data about you processed by Systematic.
  • Right to erasure (“right to be forgotten”): Under certain circumstances, you may request that we erase your personal data we process.
  • Right to restriction of processing: Under certain circumstances, you may require that we restrict processing your personal data.
  • Right to object: Under certain circumstances, you have the right to object to the processing of your personal data.
  • Right to data portability: Under certain circumstances you may request a copy of your personal data, we process concerning you and which you have provided to us.
  • Right to complain: You have the right to file a complaint regarding our processing of your personal data to the relevant competent supervisory authority.

If you want to know more or to change your information, you are welcome to contact our Systematic GDPR staff on dposystematic@systematic.com

9. Changes to this Notice

This Notice is current as of the Effective Date set forth below. We may change this Notice from time to time, so please be sure to check back periodically. We will post any changes to this Notice on our website.

Effective date: 1. August 2024