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App improves work environment and patient coordination in the emergency department at Aalborg University Hospital

Fewer phone calls. Better overview. And coordinators want to keep it.

That is the short version of the results from Aalborg University Hospital's third pilot of Clinical Tasking, a task and coordination platform that can be used across all hospital departments. This time, the results of the pilot were captured in an implementation study, published in the Danish Journal of Emergency Medicine (Dansk Tidsskrift for Akutmedicin).

  • Climbing Mountain Streamline Icon: https://streamlinehq.comclimbing-mountain
    Challenge
    • Many disruptive calls throughout the work day 

    • Staff lacked overview, coordination, and the ability to prioritise tasks

    • No documented evidence of Clinical Tasking's impact in day-to-day use

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    Solution
    • A mobile platform to coordinate patient flow in real time

    • An up-to-date visibility of staff, patients, and task status

  • Business Deal Handshake Circle Streamline Icon: https://streamlinehq.com
    Benefits
    • Better work environment and communication with colleagues

    • Complete task overview

    • Fewer interruptions and more time with patients

A solution backed by evidence 

Good feedback is one thing. Evidence is another.

After two successful pilots, the hospital wanted a definitive answer: does Clinical Tasking make a real difference in a busy emergency department? Researchers at Aalborg University Hospital launched an implementation study in which coordinators and staff rated communication and the work environment on a scale of one to 100, both before and after go-live.

Improved work environment 

The most tangible result is a measurable improvement in the work environment during busy shifts. 53% of staff said the app made a concrete difference when the pressure was on, and the work environment score rose markedly after implementation. Communication between colleagues also improved: a shared overview of tasks and priorities means fewer misunderstandings and fewer clarifying calls.

When coordinators were finally asked whether Clinical Tasking should become permanent, 71% said yes. The reason is straightforward: all coordination, communication, and oversight now happen in one place. The phone that used to ring constantly has gone quieter, and that calm is felt not just in the coordination work, but directly in the care of patients.

Facts about the study 

  • Published in the Danish Journal of Emergency Medicine (Dansk Tidsskrift for Akutmedicin)

  • Project period: October 2020 to November 2023

  • The study showed a marked improvement in in work environment, including during busy periods

About Aalborg University Hospital 

  • Denmark's fourth-largest hospital, with 929 beds

  • Approximately 6,500 members of staff

  • Serves the whole of North Jutland

Jacob Gade, Senior Consultant at Systematic

Want to find out more about Columna Flow and see results from other hospitals?

Want to find out more about Columna Flow and see results from other hospitals? Get in touch with Jacob Gade, Business Development Lead at Systematic. With 20 years' experience optimising hospital workflows across specialities and departments, Jacob is ready to discuss how Columna Flow can work for your organisation.

Email:  jacob.gade@systematic.com

 

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